Association of Executive and Administrative Professionals (AEAP)

Special Assistant to the Chief Operating Officer

New York City Department of Health and Mental Hygiene
New York, New York, United States
9 days ago


Job ID: 463808

Office of the Chief Operating Officer

Business Title: Special Assistant to the Chief Operating Officer

Civil Service Title: City Research Scientist II

Proposed Salary: $75,504 - $86,830

Work Location: 42-09 28th Street, Long Island City, NY 11101


The New York City Department of Health and Mental Hygiene (DOHMH) is a world-renowned agency with a long tradition of protecting and promoting health in the nation’s most culturally and linguistically diverse city. Our 7,000-plus team members bring an extraordinary array of languages, cultures, and experiences to bear on the work of public health. Our diversity fuels creativity because all perspectives are heard and valued. DOHMH aims to improve the health outcomes of all New Yorkers by centering persistent racial inequities and promotion of social justice at the core of its work.

The Office of Chief Operating Officer/Executive Deputy Commissioner (COO) is responsible for ensuring that agency priorities are fully operationalized by effectively and efficiently managing its resources.  The Office is charged with assisting the agency to innovate, ensuring that administrative functions support all programmatic activities of the agency, both centrally and through divisional administrative unit.  The COO is responsible for overall agency analysis and development of agency initiatives and have oversight of the Divisions of Administration, Finance, Information Technology, and Emergency Management.

The COO is seeking a Special Assistant who will provide administrative and programmatic support by coordinating ongoing projects, special initiatives, and helping to advance the agency’s policy and engagement efforts. In the position, the candidate will report directly to the COO and ensure that the ongoing activities of the office are well coordinated and supported.  They will be responsible for researching and implementing special projects and initiatives to enhance the work of the office.  The candidate will be expected to write and quickly turn around reports, briefings, analysis, and program updates at the request of the CO. They will collaborate with key stakeholders across the agency to ensure execution of projects/initiatives are finalized.  


As the Special Assistant to the COO, duties will include but not limited to:

  • Serve as the COOs liaison on assigned projects.
  • Be responsible for evaluating, analyzing, and reporting on key initiatives with specific attention to successes, challenges and use of resources.
  • Assist in collecting and providing quantitative data analysis, conducting assigned research, and assist in the execution of project management activities of specific public health policy areas.
  • Research and draft briefing papers on public health topics as assigned.
  • Participate in agency meetings, conferences, and external meetings with community partners and other key stakeholders to help support the implementation of inter-agency projects and strategic initiatives as assigned.
  • Provide the COO with regular updates on current projects by gathering information from project managers and leaders, prompting them for any necessary actions and documentation progress.


  • Evaluate programmatic proposals and implementation plans to ensure critical logistical and operational agency-wide needs are met.
  • Identify opportunities to streamline processes and improve agency operational efficiency and effectiveness.
  • Develop and implement metrics to measure agency effectiveness.
  • Maintain records of select meeting proceedings, monitor, and track tasks, and ensure deliverables and deadlines for all tasks established at COO lead meetings and engagements.
  • Conduct background research; prepare presentations, reports, or assessments; and coordinate responses for speaking engagements, meetings, and briefings and provide background materials as indicated.

Minimum Qualification Requirements: 

  1. For Assignment Level I (only physical, biological, and environmental sciences and public health) A master's degree from an accredited college or university with a specialization in an appropriate field of physical, biological, or environmental science or in public health.
    To be appointed to Assignment Level II and above, candidates must have:
    1. A doctorate degree from an accredited college or university with specialization in an appropriate field of physical, biological, environmental, or social science and one year of full-time experience in a responsible supervisory, administrative or research capacity in the appropriate field of specialization; or
    2. A master's degree from an accredited college or university with specialization in an appropriate field of physical, biological, environmental, or social science and three years of responsible full-time research experience in the appropriate field of specialization; or
    3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least a master's degree in an appropriate field of specialization and at least two years of experience described in "2" above. Two years as a City Research Scientist Level I can be substituted for the experience required in "1" and "2" above.

    Probationary Period: Appointments to this position are subject to a minimum probationary period of one year.


  • Minimum of 5 years of operations experience in government, consulting or non-profit organizations
  • Master’s degree in public health, public policy, public administration, or a related field desirable; knowledge of and experience with public health.
  • Exceptional planning, writing and project management skills are necessary.
  • Experience in working independently in a fast-paced work environment
  • High emotional intelligence, strong interpersonal skills, good problem-solving skills, common sense, resourcefulness and discretion are a must
  • Flexibility and willingness to learn and develop new skills on the job
  • Successful candidate will be analytical, creative, flexible, and able to meet tight deadlines and able to manage several tasks and projects from all stages.


  • Excellent communications (both oral and written), presentation, and research skills.
  • Ability to build and maintain effective working relationships across programs and with outside agencies.
  • Proficiency in Outlook, Word, Excel, PowerPoint.


Apply online with a cover letter to  In the Job ID search bar, enter job ID number #463808.

We appreciate the interest and thank all applicants who apply, but only those candidates under consideration will be contacted.

The NYC Health Department is committed to recruiting and retaining a diverse and culturally responsive workforce. We strongly encourage people of color, people with disabilities, veterans, women, and lesbian, gay, bisexual, and transgender and gender non-conforming persons to apply.

All applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law.

The City of New York is an Equal Opportunity Employer

Job Information

  • Job ID: 57251400
  • Location:
    New York, New York, United States
  • Position Title: Special Assistant to the Chief Operating Officer
  • Company Name: New York City Department of Health and Mental Hygiene
  • Job Function: Other

Please refer to the company's website or job descriptions to learn more about them.

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