Description
JOB TITLE: Administrative Assistant
DEPARTMENT: Community Development
SUPERVISOR: Planning Manager
FULL SALARY RANGE: $22.75 - $31.70
ANTICIPATED HIRING SALARY RANGE: $$22.75 - $27.23
This is a full-time/hourly position.
BENEFITS:
Health insurance, dental insurance, vision insurance, life and AD&D insurance, disability insurance, retirement plans, employee assistance programs, company-paid training, education reimbursement, vacation accrual, sick leave, and 11 paid holidays.
REMOTE/HYBRID:
Typical schedules are in-office Monday through Friday. Remote and flexible scheduling may be discussed upon hire and with supervisor approval.
RELOCATION:
This position is located in Greenwood Village, Colorado. Relocation assistance is not provided.
About Greenwood Village
Nestled in the heart of the Denver Tech Center, Greenwood Village is a vibrant and welcoming community known for its beautiful parks, thriving businesses, and commitment to public service. With a population of just over 15,500, Greenwood Village offers the charm of a small town with the amenities of a dynamic urban center. Our city is proud of its high quality of life, excellent schools, and strong civic engagement. As a member of our team, you’ll be part of a forward-thinking municipality that values relationships, an ownership mindset, and integrity. We’re not just hiring for a position—we’re inviting you to become part of a community that cares.
About the Role
As an Administrative Assistant in the Planning Department, you will play a vital role in supporting the needs and requests of internal and external customers through the accurate and timely processing of information to ensure high-quality department outcomes.
This role delivers essential administrative, clerical, and financial support while assisting with the coordination of department activities and daily operations. The position also supports key Community Development functions, including Planning and Zoning, permit and application intake, recordkeeping, and a variety of public-facing responsibilities.
Essential Duties and Responsibilities
A. General Administrative & Clerical Duties
Prepare, compile, and organize correspondence, reports, manuals, announcements, and other documents; maintain confidential information appropriately.
Perform advanced clerical work such as maintaining detailed records, verifying information, researching discrepancies, and compiling data.
Review forms and documents for accuracy and compliance with department procedures.
Collect and analyze specialized information; prepare data-driven reports and recommendations.
Serve as front desk support: greet visitors, answer phones, respond to inquiries, route calls, and provide general assistance to staff and the public.
Maintain files and records in both digital and physical formats.
B. Planning
Manage intake for planning and zoning applications, assist applicants, perform data entry, upload files, calculate fees, prepare files, and track review status.
Communicate with applicants, contractors, property owners, and stakeholders regarding application processes and requirements.
Maintain agreements and records, including DIAs, SIAs, and Landscape Agreements.
Prepare zoning letters, public notices, website updates, maps, flyers, and other communication materials.
Provide Board & Commission support: organize meetings, prepare meeting packets, facilitate public hearings, and assist with member training.
Support Finance Department with procurement tasks, invoice processing, vendor coordination, budgeting assistance, and purchase card transactions.
Ensure timely, accurate, and consistent processing of planning activities to uphold high-quality development outcomes.
Complete special projects as assigned.
Requirements
What We're Looking For
Skills & Knowledge
Modern office procedures, methods, and equipment, including computers and basic software.
Methods and procedures of data entry.
Basic accounting principles.
Business letter writing and report preparation.
Principles and procedures of filing and record keeping.
English usage, spelling, grammar, and punctuation.
Ability to learn and adhere to applicable departmental, local, State, and Federal rules, regulations, and laws.
Perform mathematical calculations.
Meet schedules and timelines.
Maintain records and prepare computer-generated reports.
Operate and use modern office equipment.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative working relationships.
Maintain effective audio/visual discrimination and perception.
Maintain mental capacity for effective communication and interaction.
Education & Experience
At least four years of responsible administrative or clerical experience.
Education equivalent to the completion of the twelfth grade or any combination of experience and training that would likely provide the required knowledge and abilities.
Supplemental college-level coursework in business, accounting, bookkeeping, or a related field is desirable.
Possession of, or ability to obtain, an appropriate, valid Colorado driver's license and a driving record satisfactory to obtain coverage by the City's insurance carrier.
Working Conditions
Work is performed in an office environment, sitting at a computer several hours a day. Occasional operation of a motor vehicle to various locations for meetings and/or trainings may be required. The position requires the ability to coordinate a variety of activities and programs, and work effectively with City staff, vendors, artists, instructors, other public agencies, and the general public.
Why Greenwood Village?
Work in a city that values community, service, and innovation.
Be part of a supportive and professional team.
Enjoy a scenic, well-connected location with access to parks, trails, and cultural events.
Competitive salary and benefits package.
