Description

The Role:

This role is required to be onsite in Lexington, MA 5 days a week. Monday to Friday, 8:00 AM to 5:30 PM

The Executive Assistant is vital to the CEO's office, managing critical operations and high-level communication. This role combines advanced administrative duties with personal support, requiring a versatile professional who excels at both organizational and individual tasks. The ideal candidate can seamlessly transition between preparing executive presentations and handling the CEO's personal matters. As the primary contact for top leadership, this position demands someone who thrives under pressure, maintains strict confidentiality, and proactively addresses needs while remaining composed in a fast-paced environment.

If you're ready to take on this exciting challenge and grow your career in the biotech industry, we encourage you to apply.

You will support our founder and CEO who has an impressive track record of advancing transformative scientific technologies. As his EA, you'll play a critical role in managing the day-to-day operations of the CEO's office, balancing high-level executive support with personal assistance. Our leading program, Botensilimab, is revolutionizing immunotherapy for "cold" tumors, showing promising results across various cancers (Colorectal, Melanoma, Pancreatic, Solid Tumors). We believe BOT is a game changer in IO and could change the whole landscape how cancer is viewed! This is a rare opportunity to immerse yourself in a dynamic environment, contribute meaningfully, and advance your career while working closely with a pioneering figure in the biotech world.

In the role you will:

Executive Support:

      Manage CEO's complex calendar, including scheduling meetings, travel arrangements, and appointments.

      Arrange & coordinate meetings/events (Board retreats, management dinners, etc.)

      Screen CEO's emails, archive and professionally compose replies/correspondence on behalf of the CEO when required.

      Prepare reports, presentations (investor, Boards, partners) and memos when required.

      Prepare the CEO's monthly expense summary - personal and business-related expenses.

      Act as a liaison between the CEO and internal/external stakeholders.

      Handle sensitive and confidential information with utmost discretion.

      Provide high-level confidential administrative support to CEO first and foremost, and the Senior Leadership team as required.

      Manage all CEO's memberships & subscriptions and their renewals / payments.

Personal Assistance:

      Manage personal appointments and commitments.

      Coordinate travel logistics, including flights, accommodations, and itineraries.

      Handle personal errands and tasks as needed.

      Manage vendors when required.

      Office Management:

      Coordinate with other departments to ensure smooth operations.

      Assist with board meetings and other high-level gatherings.

Communication:

      Screen and prioritize incoming communications (emails, calls, mail)

      Draft responses to routine correspondence

      Serve as a point of contact for important clients and partners.

      Liaise with Leadership team on behalf of the CEO.

      Interacting with high profile Executives from other institutions globally.

      Liaise with internal staff at all levels on behalf of the CEO when required.

Qualifications: About you

      Bachelor's degree in Business Administration Communications, or a related field preferred.

      3-5 years of executive level support, preferably CEO/C-Suite levels, and preferably in the biotech or pharmaceutical industry

      Exceptional time management and prioritization skills

      Strong interpersonal skills and professional demeanor

      Adaptability and willingness to learn about the biotech industry.

      Proven ability to handle confidential information with discretion.

      Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

      Strong interpersonal skills and the ability to build relationships with stakeholders including staff, board members and external partners.

      Willingness to perform office management duties.

      Expert level written and verbal communication skills, including the ability to ask clarifying questions and work with senior management, internal and external clients

      Superior customer service and interpersonal skills.

      Proactive approaches to problem-solving and decision-making capability.

      Proficiency in MS Office suite and other relevant software

      Discretion and confidentiality in handling sensitive information

      Proficiency in Microsoft Office Suite, particularly PowerPoint, Outlook and Excel.

      Flexibility to work outside standard business hours when required.

Work Schedule:

      Standard work hours are Monday to Friday, 8:00 AM to 5:30 PM

      Additional flexibility may be required to accommodate the CEO's schedule and urgent matters.

      Occasional evening or weekend work may be necessary for special events or time-sensitive project.

Requirements

This role is required to be onsite in Lexington, MA 5 days a week. Monday to Friday, 8:00 AM to 5:30 PM