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Tropic Isles Co-Op Inc
Palmetto, FL, United States (on-site)
17 days ago
Tropic Isles Co-Op Inc
Palmetto, Florida, United States (on-site)
17 days ago

Description

  • Salary Commensurate with Candidates Experience and Capabilities
  • Description of Tropic Isles Co-Op Inc.

    • Tropic Isles is a resident owned 55+ Co-Op of 560 shares located on Florida’s west coast about 30 miles South of Tampa.
    • The property consists of 60 acres with 2 1/2 miles of frontage on Terra Ceia Bay, Palmetto, Fl.
    • The frontage has direct access to Tampa Bay with no bridges, making it a sought after prime location.
    • The residents are very active with about 40% living in the park full time.
    • The park has the following amenities: Marina, Auditorium with attached office building, a club house, a pool, private boat launches and shuffleboard courts.
    • Seven rental triplex apartments are also included on the property and provide income to the Co-Op.
    • The full-time staff includes 1 office supervisor, a part-time receptionist, 1 maintenance supervisor, 1 maintenance staff, a marina manager and two part-time marina employees.
    • The manager will supervise the operation and Finances of the park as well as compliance with regulatory statures under the leadership of the board of directors.

    Overview of the property manager’s Roles and Responsibilities

    • The Co-Op employs the Manager who reports to the President of the Board on all matters relating to the management of the Co-Op.
    • The Treasurer may provide input as to financial matters and the Secretary may provide input as to the corporate records matters.
    • All other directives shall come from the President.

    Certification

    • The successful applicant must have a valid Community Association Manager license in the State of Florida.

    Responsibilities

    • Experience and working knowledge of:
      1. Government regulations affecting Co-Ops.
      2. Understanding of relevant legal principles and documents in order to work effectively with the Co-Op’s counsel(s).
      3. Financial management including forecasting, budget compliance, financial reporting, accounting & control procedures.
      4. GAAP (Generally Accepted Accounting Principles) rules, reserve & cash management, financial planning, and insurance required to protect the assets of the Co-Op.
      5. Job, inter-personal and communication skills to develop a robust working relationship with all Board Officers as well as Board members, and Community Members.
      6. Manage day to day Operational and Maintenance activities of the community including but not limited to: routine & emergency repairs, contracting services, monitoring quality, managing compliance, grounds maintenance, etc.
      7. Develop preventive maintenance and landscaping programs
      8. Develop rapport with Co-Op and HOA residents.

    Responsibilities for Co-Op employees

    • Manage, direct and supervise the employees of the Co-Op with the authority to hire, train, discipline and terminate employees, including temporary labor.
    • Conduct annual performance reviews.
    • Supervise work and monitor quality of contracted and outsourced services for the community.

    Other Responsibilities

    • Ensure the Co-Op complies with all relevant requirements such as governing documents of the Co-Op, local and state regulations & statutes.
    • Assist the Secretary in ensuring that notices and documents needed for Board of Directors and Shareholder meetings comply with the Florida Statutes and Co-Op’s Governing Documents.
    • Maintain the corporate records of the Co-Op and ensure compliance with records retentions regulations as per the statute.
    • Manage Co-Op filings with the state and regulatory agencies.
    • Manage the Co-Op’s accounting system and ensure that effective financial controls are in place.
    • Manage the Co-Op’s budget, finances, accounting system and ensure that effective financial controls are in place. Engage Auditors and Accountants for our financial audit and taxes.
    • Works with the Treasurer on status of financial activities of the Co-Op. Provides Monthly financial statements to the Treasurer at month end.
    • Monitor compliance with loan covenants, PPP loans and applications and other financial matters.
    • At the direction of the President, manage the update or replacement of reserve items as defined in the Tropic Isles Co-op Reserve Schedule.
    • Evaluate, negotiate and manage bids for third party agreements.
    • Ensure maintenance requests from residents are dealt with appropriately.
    • Resolve other maintenance issues as they arise.
    • Maintain and execute fee/assessment/rent collection and eviction procedures.
    • Maintain and execute procedures to ensure resident compliance with the Co-Op’s Rules & Regulations.
    • Work effectively with volunteers, clubs/committees within the Co-Op to help build community.
    • Effectively represent the Co-Op to the City of Palmetto, Manatee County, the State of Florida, trade Co-Ops and other entities as appropriate.
    • Provide the Board of Directors weekly progress reports.


Requirements

  • The successful applicant must have a valid Community Association Manager license in the State of Florida.
  • Candidate must be knowledgeable of Florida Employment Laws
  • Able to work with Outsourced services effectively
  • General understanding of accounting and budgeting
  • Knowledgeable of Florida's 719 Statutes
  • Excellent Communication Skills
  • Supervisory Skills

Job Information

  • Job ID: 65698135
  • Workplace Type: On-Site
  • Location:
    Palmetto, Florida, United States
  • Company Name For Job: Tropic Isles Co-Op Inc
  • Position Title: Property Manager
  • Job Function: Director/Manager/Supervisor
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Education: BA/BS/Undergraduate
  • Min Experience: Over 10 Years
  • Required Travel: 0-10%

Please refer to the company's website or job descriptions to learn more about them.

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