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PINE STREET INN
Massachusetts - Boston Metro, United States
3 days ago
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Boston, Massachusetts - Boston Metro, United States
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Boston, Massachusetts - Boston Metro, United States
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RAND Corporation
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30 days ago
RAND Corporation
Remote/Virtual, Santa Monica, Washington, DC, Pittsburgh, Boston, United States
30+ days ago
PINE STREET INN
Massachusetts - Boston Metro, United States
30+ days ago
PINE STREET INN
Massachusetts - Boston Metro, United States
30+ days ago
PINE STREET INN
Massachusetts - Boston Metro, United States
30+ days ago
PINE STREET INN
Massachusetts - Boston Metro, United States
30+ days ago
PINE STREET INN
Massachusetts - Boston Metro, United States
30+ days ago
Pryor Associates
Chicago, United States
30+ days ago
PINE STREET INN
Massachusetts - Boston Metro, United States
30+ days ago
PINE STREET INN
Massachusetts - Boston Metro, United States
30+ days ago
PINE STREET INN
Massachusetts - Boston Metro, United States
30+ days ago
1 - 21 Results of 21
PINE STREET INN
Massachusetts - Boston Metro, United States
3 days ago

Description

SCHEDULE: 40 hours, Monday - Friday 8:00 a.m. – 4:30p.m., with some early morning, evening and weekend hours as needed

PAY RATE: $24.00 - $26.00 PER HOUR

JOB DESCRIPTION:

The Administrative Assistant provides day-to-day administrative and clerical support to the Director of Housing Programs.  The Assistant will maintain a well-organized and efficient office, including the establishment, implementation and maintenance of office systems that assist in effective program operations.  Specifically, the Assistant coordinates program logistics, administrative, project, and meeting management, meeting and document research preparation and distribution, internal and external constituent stewardship, and numerous administrative tasks including meeting scheduling and attendance, note taking, filing, report development and communications. The Assistant works effectively and collaboratively with all departments and staff, and supports the Director’s direct reports as needed. 



Requirements

REQUIREMENTS:

EDUCATION/TRAINING:

  • Associate’s Degree in business or minimum of five (5) years of administrative experience in an executive office

KNOWLEDGE/EXPERIENCE:       

  • Strong planning and organizational skills; superior interpersonal, verbal and written skills
  • Superior organizational, written and verbal communications skills and demonstrated project management experience
  • Demonstrated commitment to Pine Street Inn’s mission, positive approach to change, promoting best development practices and excellent computer skills including Word, Excel, and Power Point, Visio, Outlook and ETO
  • Ability to work effectively under pressure
  • Ability to take initiative
  • Must be is self-directed
  • Must be able to take direction well
  • Willingness to work some evenings and early mornings, as needed
  • Works proactively to keep up with program innovations and new administrative technologies
  • Demonstrated ability to successfully work in a goal-oriented team environment
  • Enthusiasm, positive sense of humor and can do attitude

PHYSICAL ABILITIES/SKILLS:

  • Ability to sit for long periods of time
  • Ability to access different building locations and program sites
  • Requires stooping, bending, and stretching
  • Ability to use a computer for email, word processing and spreadsheets; and other office equipment (fax, copier etc.) as needed
  • Ability to respond quickly and calmly in emergency situations

MENTAL ABILITIES/SKILLS:

  • Highly developed management, organizational and communication skills required
  • Ability to adapt to changing goals and priorities
  • Must be able to perform a wide variety of difficult tasks at the same time
  • Strong computer skills including familiarity with management information systems and/or database programs
  • Must be able to work with diverse constituencies in a stressful environment
  • Successful candidate must be able to work independently as needed and also function as a member of a team

PREFERRED:     

  • Bachelor’s Degree in business and ten (10) years of administrative experience

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:

  • Responsible for all administrative and office management functions for the Director:
    • Schedule appointments and manage calendars  
    • Arranges meeting space and other pre- and post-logistics for internal and external meetings.
    • Attends meetings as requested, serving as a recorder. Takes notes and distributes them to participants.
    • Answers phone calls and electronic inquiries, responds to questions, and redirects as needed by referring callers to the appropriate internal or external resources.
    • Develops and maintains contracts and other project files both in hard copies and electronically.
    • Actively collaborates with administrative and program staff to enhance and improve internal systems for file management, communications and
  • As an ambassador of the program leaderships team, provides superior customer service and ongoing stewardship to departments, staff, community collaborators, vendors and funders as requested. Is present and participates in agency events and activities.
  • Collaborate effectively with the assistants to other directors and associate directors on meeting coordination, calendar/schedule management, project management, and general administrative support.  
  • Coordinates logistics for program leadership initiated meetings, including scheduling, procurement and set up of meeting space, developing briefing documents, preparing and distributing approved materials and agendas in advance of meetings, attending meeting, taking minutes, distributing follow up information and other operational aspects of the meeting.   
  • Support the development of contract and grant compliance by compiling and distributing approved narratives and HMIS-generated data as requested
  • Ensures the Director’s managing director and associate directors submit regular management reports outlining the progress on all projects.
  • Arranges travel plans and expense reports as requested.
  • Accepts supervision and guidance and actively participates in efforts to improve quality of performance.
  • Protects and maintains confidential information and adheres to Pine Street Inn’s policies and procedures.
  • Collects and compiles information for reports and contracts.
  • Assists in preparing for monitoring and audit visits.
  • Participates in agency-wide committees as assigned i.e., health & safety, holiday planning committees etc.
  • Learn and utilize additional software programs utilized by the Inn at the discretion of the Senior Directors.
  • Performs other related clerical and administrative duties as assigned by either Senior Director, the COO or President and Executive Director
  • Other duties as assigned in order to meet the needs of the organization during the COVID-19 pandemic or other public health or weather emergency

Job Information

  • Job ID: 60139890
  • Location:
    Massachusetts - Boston Metro, United States
  • Position Title: Administrative Assistant to Housing Leadership (Assistant)
  • Company Name: PINE STREET INN
  • Job Function: Direct Care/Residential Staff
  • Job Type: Full-Time
  • Min Education: Associates Degree
  • Min Experience: 5-7 Years
  • Salary: $24.00 - $26.00 (Hourly Wage)
Services (non-profit)
Boston , MA , US

Everyone deserves a place to call home. That's why Pine Street Inn provides a comprehensive range of services, including permanent supportive housing, job training and placement, emergency shelter and street outreach to more than 1,600 homeless men and women each day. Founded in 1969, Pine Street is the largest resource for homeless men and women in New England. Pine Street Inn is a not-for-profit organization committed to men and women in need of shelter, sustenance, and the basic moral and material supports necessary t...

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